User Policies

Archives Reading Room Policies

General Room Regulations

  1. All researchers must fill out and sign the User Agreement form to use the Archives. 
  2. No eating or drinking is permitted in the reading room for the preservation of historic materials.
  3. Only the archival research materials you are currently using, personal notebooks, pencils, headphones or earbuds, digital cameras, cell phones, tablets, and laptop computers are allowed in the Archives Reading Room.  All other belongings can be stored by the Archives Reference Desk or in lockers by the entrance on the first floor.  
  4. Jackets are not allowed in the Archives Reference Room.  
  5. The Archives staff has the right to inspect any materials taken in or removed from the Archives Reading Room for security purposes.

Regulations for Use of Materials

  1. Use pencil only in taking handwritten notes, no pens or markers are permitted.  Laptop computers may also be used to take notes.
  2. You are permitted to take pictures of material with your camera or cell phone for your personal research use, in lieu of photocopies or scans. Flash must be turned off to help preserve the materials from light damage. Tripods are allowed with approval from staff.
  3. Only one box/book can be viewed in the Archives Reference Room at a time.  When done with one box/book, notify the Archives staff and they will retrieve the next box/book, or you may switch them out on the cart outside the reading room. If you need help lifting heavy boxes please ask the staff for assistance.
  4. Handle all materials with care and retain the order of papers within a file or box.
  5. When viewing photographs, gloves must be worn to protect the photographs.  The Archives staff will instruct you on the proper handling procedures.
  6. When viewing fragile books, certain precautions may need to be taken including the use of gloves and book cradles.  The Archives staff will instruct you on the proper handling procedures.
  7. Generally, archival material may be scanned or photocopied; however, if such material is too fragile, requests for photocopies may be denied. Please mark documents for photocopying by placing a strip of acid-free paper (provided by the Archives staff) in front of the document to be copied.  DO NOT remove the documents from the individual files.  The Archives staff will make all photocopies and scans for a fee.  The fee schedule will be provided upon request, and is available on our website. For fragile materials that cannot be scanned or photocopied we recommend the use of a digital camera to take a photograph of the material.
  8. If you find damaged material or believe there are missing items within a file, please alert the archives staff.
Updated Jan 21, 2016 by Webmaster