CAN'T CONNECT?

Administration

The library should be administered in a manner that permits and encourages the most effective use of available library resources. The library director should report to the president or to the appropriate chief academic officer of the college. There should be a standing library advisory committee. The responsibilities and authority of the library director should be defined in writing. If there are branch libraries, they should be administered by the library director in accordance with the ACRL Guidelines for Branch Libraries in Colleges and Universities. If there are distance learning services provided, they should be administered in accordance with the ACRL Guidelines for Distance Learning Library Services. The library should be administered in accordance with the spirit of the ALA 'Library Bill of Rights.'
  1. How does the library administration encourage effective use of available library resources?
  2. What is the statutory or legal foundation (e.g., college bylaws) for the library's activities?
  3. To whom does the library director report? Is that reporting relationship appropriate?
  4. Is there a document that defines the responsibilities and authority of the library director?
  5. Does the library have a standing advisory committee? Does the committee have adequate classroom faculty and student representation? How effective is the committee?
  6. How effective are the policies and procedures that determine internal library governance and operations?
  7. Does the library operate in accord with the spirit of the ALA "Library Bill of Rights"?

1. How does the library administration encourage effective use of available library resources?

The library's most important resources, personnel and the materials budget are allocated to teams, and in the case of the materials budget to individual librarians. Teams set priorities for the coming academic year in May and team leaders are responsible for monitoring team progress towards these goals. Budgets for computer equipment are established each year by the technology team leaders in conjunction with the Dean. The hourly wage budget, travel budget, and supply and equipment budgets are monitored by the library's fiscal officer and the Dean.

2. What is the statutory or legal foundation (e.g., college bylaws) for the library's activities?

3. To whom does the library director report? Is that reporting relationship appropriate?

The Dean of the IUPUI University Library reports to the Dean of Faculties, who is the chief academic officer on the IUPUI campus. This is the appropriate reporting relationship.

4. Is there a document that defines the responsibilities and authority of the library director?

There is a position description for the Dean.

5. Does the library have a standing advisory committee? Does the committee have adequate classroom faculty and student representation? How effective is the committee?

The campus advisory committee for the library is the IUPUI Faculty Council Library Committee. It is made up of faculty and librarians from across the campus. It meets four to six times a year to review library policies and practice. The committee has been an advocate in making the library's case for increased resources.

In addition, the library has a Community Board. The membership of this board is drawn from the central Indiana community. The board provides advice and council to the library and assists in fund raising.

6. How effective are the policies and procedures that determine internal library governance and operations?

The library is organized around seventeen teams. Each of these teams has a statement of goals and responsibilities. These are reviewed annually as part of the annual planning process.

The leaders of the teams (or their designate) meet every two weeks to review library polices and procedures. This is the main advisory group to the Dean.

The leaders of the three technology teams and the leaders of the four client-based team meet regularly to review and coordinate operations.

The librarians have a faculty organization with a committee structure that manages a variety of faculty governance activities. The most important of these is the Primary Peer Review Committee which is part of the promotion and tenure process and which has input into the annual reviews of untenured librarians. The Specialists Group has recently been formed to represent the clerical, administrative, and professional staff. This group is still developing its role.

A budget advisory committee with representation from the librarians and the specialists groups was formed this fall to advise the Dean regarding budgetary matters.

The personnel practices are well established and well documented.

Other decision-making is not as clearly defined. In general, teams have discretion to operate inside their areas of responsibility as long as expenditures are not large. The Dean approves all major expenditures. In general, policy issues are brought to the Leadership Team for discussion.

7. Does the library operate in accord with the spirit of the ALA "Library Bill of Rights"?

The libraries Mission Statement refers to the ALA "Library Bill of Rights" in relationship to one of the library's stated values, "academic and intellectual freedom." The library uses the ALA "Library Bill of Rights" as the basis for its thinking on this value.

Last updated by lcalvert on 08/03/2007