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Convert Files to PDF

Convert a file to PDF

  1. In Acrobat, do one of the following:
    • Choose File > Create PDF > From File.
    • In the toolbar, click the Create button and choose PDF From File.
  2. In the Open dialog box, select the file. You can browse all file types or select a specific type from the Files Of Type menu.
  3. Optionally, click Settings to change the conversion options. The options available vary depending on the file type.
    Note:The Settings button is unavailable if you choose All Files as the file type or if no conversion settings are available for the selected file type.
  4. Click Open to convert the file to a PDF. Depending on the type of file being converted, the authoring application opens automatically or a progress dialog box appears. If the file is in an unsupported format, a message appears, telling you that the file cannot be converted to PDF.
  5. When the new PDF opens, choose File > Save or File > Save As; then select a name and location for the PDF.

When naming a PDF that’s intended for electronic distribution, limit the filename to eight characters (with no spaces) and include the .pdf extension. This action ensures that email programs or network servers don’t truncate the filename and that the PDF opens as expected.


Create merged PDFs

In a merged PDF, converted documents flow into a single PDF as sequential pages.

  1. Choose File > Combine > Merge Files Into A Single PDF.
    If a PDF is currently open, it appears in the list of included files.
  2. In the upper-right corner of the Combine Files dialog box, make sure that Single PDF is selected.
  3. From the Add Files menu, choose any of the following:
    • To add individual files, choose Add Files, then select the files.
    • To add all the files in a folder, choose Add Folders, then select the folder.
      Note: If the folder contains files that Acrobat does not support for PDF conversion, those files are not added.
    • To add files that you have combined into PDFs in other sessions, choose Reuse Files. Then select a previously created PDF from the left list, and from the right list, select the component documents. (If you have not used the Combine Files dialog box before, this option is not available.)
    • To add currently open PDFs, choose Add Open Files, then select the files.
      In Windows, you can also drag files or folders from the desktop or a folder into the Combine Files dialog box. Or right-click the selected items and choose Combine Supported Files In Acrobat.
    If any files are password-protected, one or more messages appear, in which you must enter the correct password.
    You can add a file more than once. For example, one file could be used for transition pages between other files or a blank file could be used to add blank pages.
  4. As needed, do any of the following in the list of files:
    • To rearrange the order of files on the list, select a file, then drag it or click Move Up or Move Down.
    • To sort the list, click the column name that you want to sort by. Click again to sort in reverse order.
    • To convert only part of a multipage source file, double-click the file, or select the file and click the Choose Pages button (see Note). In the Preview, review and select pages, as needed, following the instructions in the dialog box, which vary according to file type, and click OK.
      Note: The name of the Choose button varies according to file type. For PDFs and Word documents, it is labeled Choose Pages; for PowerPoint files, it is Choose Slides; for Excel files, Choose Sheets; for AutoCAD, Choose Layouts; for Visio files, Sheet Selection.
  5. Click Options to specify conversion settings.
  6. Specify a file size, and then click Combine Files.
    A status dialog box shows the progress of the file conversions. Some source applications start and close automatically.


Last updated by andjsmit on 02/11/2010